NCDSB - Administrative Procedures

  Administrative Procedures

Section E - Education Schools & Students
AP # Policy Name
APE-001 School Board Police Protocol
Related Forms: APE001A - Ontario North East Region Police and School Protocol
APE-002 Emergency Preparedness
Related Forms: APE002A - Classroom Poster Re_Lockdown
Related Forms: APE002B - EPP For Special Needs Students
Related Forms: APE002C - School Emergency Preparedness Team Update Form
Related Forms: APE002D - School Fire & Evacuation Lockdown Drill Report
Related Forms: APE002F - Poster for School Front Door During Lockdown Drill
Related Forms: APE002F - Letter for Parents Re Fire and Lockdown Drills
APE-003 Educational Excursions Procedure
Related Forms: APE003A - Request for Educational Excursion
Related Forms: APE003B - Driver-Vehicle Information
Related Forms: APE003C - Authorization to Transport Students
Related Forms: APE003D - Student Medical Information Sheet
APE-004 Protocol for Partnerships with External Agencies
APE-005 Special Education Equipment Procedure
Related Forms: FORM Request for SEA Equipment and Technology
Related Forms: FORM Home Use of SEA
APE-007 Admission of Students – Elementary and Secondary
Related Forms: APE007A - Application for Direction of School Support
Related Forms: APE007B - School Lease
Related Forms: APE007C - Student Information Attestation Form
Related Forms: APE007D - ESL Eligibility Confirmation
Related Forms: APE007E - Declaration of Guardianship
Related Forms: APE007F - Voluntary Self Identification
Related Forms: APE007G - Acknowledgement of Admission-Elementary
Related Forms: APE007H - Notification of Withdrawal from Parental Control
Related Forms: APE007I - Acknowledgement of Admission-Secondary
Related Forms: APE007J - Religious Education Exemption Application-Secondary
Related Forms: APE007K - Letter of Acknowledgement from Principal
Related Forms: APE007L - Discernment Conversation Guidelines
Related Forms: APE007M - Religious Education Qualifies for Exemption
Related Forms: APE007N - Religious Education Does Not Qualify for Exemption
APE-011 Home Schooling
Related Forms: APE011A - Notification of Intent to Provide Home Schooling
Related Forms: APE011B - Sample Letter in Response to a Parent's Notification
Related Forms: APE011C - Gathering Information in an Investigation
APE-012 Provisions of Health Support Services Procedure
Related Forms: APE012A - Authorization for the Provision of Health Support Services
Related Forms: APE012B - Authorization for the Administration of Medication
Related Forms: APE012C - Student Record Form for the Administration of Medication
Related Forms: APE012D - Student Record for Administration of Medication
APE-013 Reporting Abuse
Related Forms: APE013A - Disclosures or Suspicions of Child Abuse/Neglect
Related Forms: APE013B - Allegations of Child Abuse by a Staff Member on a Student
Related Forms: APE013C - Record of Information Form Duty to Report
APE-015 Prevalent Medical Conditions
Related Forms: APE015A - Appendix A (Letter Inviting Parents and Guardians)
Related Forms: APE015B - Appendix B (Consent to Administer Medication)
Related Forms: APE015C - Appendix C (EMS School Communication Protocol)
Related Forms: APE015D - Appendix D (Training Log)
Related Forms: APE015E - Appendix E (Medical Incident Record Form)
Related Forms: APE015F - Plan Of Care Anaphylaxis
Related Forms: APE015G - Plan Of Care Asthma
Related Forms: APE015H - Plan Of Care Diabetes
Related Forms: APE015I - Plan Of Care Epilepsy
APE-018 Community Involvement and Christian Service
Related Forms: Community Involvement and Christian Service Resource Guide
APE-019 Equity and Inclusive Education
Related Forms: APE019A Religious Accommodation Guideline
APE-020 To be reassigned
Related Forms: APE020A - Safe Schools Incident Form (September 2014)
APE-021 To be reassigned
APE-022 To be reassigned
APE-023 To be reassigned
APE-024 Student Concussion
Related Forms: APE024A - Student-Athlete and Parent-Guardian Review of Concussion Awareness Resources
Related Forms: APE024B - Concussion Code of Conduct
Related Forms: APE024C - Quick Memory Function Assessment
Related Forms: APE024D - Documentation of Medical Examination
Related Forms: APE024E - Documentation for a Diagnosed Concussion Return to Learn and Return to Play Plan
Related Forms: APE024F - Concussion Stages Visual
APE-025 Selection and Review of Learning Materials
APE-026 Access to School and Board Premises Procedure
APE-027 Related Forms: Request for Temporary Excusal
APE-028 Home Instruction Procedure
Related Forms: Request for Home Instruction
Related Forms: Medical Information to Support Application
APE-030 Ontario Student Record
Related Forms: APE030A - FORM Request for an OSR
Related Forms: APE030B - FORM Confirmation of Receipt
Related Forms: APE030C - FORM Acknowledgement of the OSR
Related Forms: APE030D - User Guide for Ordering
APE-031 Control of Pediculosis
Related Forms: APE031A - Sample Letter to Families (Confirmed Case)
Related Forms: APE031B - Head Lice Information Sheet and Parent Consent
APE-032 Student Use of Guide Dogs and Service Animals
Related Forms: APE032A - Application Request for Guide Dog or Service Animal
Related Forms: APE032B - Application Request for Service Animal
Related Forms: APE032C - Checklist for Principal
Related Forms: APE032D - Sample Letter to Employees and School Permit Holders
Related Forms: APE032E - Sample Letter to School Community
Related Forms: APE032F - Sample Letter to the Parents of Students on School Bus
Related Forms: APE032G - Sample Letter to the Parents of Students in Class(es)
Related Forms: APE032H - Sample Letter Decision Approving Guide Dog, Service Dog or Service Animal
Related Forms: APE032I - Sample Letter Decision Denying the Guide Dog, Service Dog or Service Animal
APE-033 Life Promotion (Suicide Risk Management Procedure)
Related Forms: APE033a Appendix 2 Central, North, South Suicide Intervention Flow Chart
Related Forms: APE033b Appendix 2a Moosonee Suicide Risk Management Flow Chart
Related Forms: APE033c Appendix 3 NCDSB Student Action Plan (Be Safe)
Related Forms: APE033d Appendix 4 - BeSafe Pocket card Timmins, South
Related Forms: APE033e Appendix 4a - BeSafe Pocket card Moosonee
Related Forms: APE033f Appendix 5 - 2017 Suicide Risk Management Review URGENT Form
Related Forms: APE033g Appendix 6 - Suicide Risk Management Review AWARE Form
APE-034 Supervised Alternative Learning (SAL) Procedures
Related Forms: APE034A - Appendix A - Request for SAL
Related Forms: APE034B - Appendix B - Request for SAL Renewal
Related Forms: APE034C - Appendix C - SAL Plan
Related Forms: APE034D - Appendix D - SAL Transition Plan
Related Forms: APE034E - Appendix E - Employer Agreement for a Student in SAL
APE-035 Response to Tragic Events
Related Forms: Tragic Events Protocol
APE-036 Delegation of Authority >
Related Forms: APE036A - Delegation of Authority Acknowledgement Letter
Related Forms: APE036B - Delegation of Authority Logging Template
APE-037 Playground Equipment and Structures
APE-038 Exemption from Human Development >
Related Forms: APE038A - Exemption Form
APE-039 Emergency School Closure
APE-040 Inclement Weather >

Section B - Business Administration & Finance
AP # Policy Name
APB-001 Budget Timeline Procedure
APB-002 Administrative Expenses Procedure
Related Form: APB002A - Travel Expense Guidelines and Standard Kilometer Distances One-Way
Related Form: APB002B - Travel Expense Report-Employee
Related Form: APB002C - General Expense Claim Form
APB-003 Disposition of Surplus or Obsolete Assets
APB-004 Use of Corporate Credit Card Procedure
APB-005 Allowance For Use of Personal Vehicles Procedure
APB-008 Principal-Vice-Principal Allowance Procedure
APB-009 Purchasing Procedures
Related Form: Appendix A - Declaration of Conflict of Interest Form
APB-010 School Generated Funds
Related Form: Appendix A- Annual Plan For School Generated Funds
Related Form: Appendix B - Change in School Principal or Administrative Staff

Section C - Community Relations
AP # Policy Name
APC-001 Community Use of Schools
Related Forms: Form A-Key Deposit Form
Related Forms: Form B-OHS Weight Room Waiver and Release
Related Forms: Appendix A - Weight Room Information
Related Forms: Appendix B - Schedule of Fees 2019
APC-004 Distribution and Posting of Materials
Related Forms: Distribution and Posting of Material Authorization Form

Section H - Health & Safety
AP # Policy Name
APH-001 Reporting A Workplace Injury to the WSIB Procedure
Related Forms: APH001A - Employee Incident Report Form
Related Forms: APH001B - Principal or Supervisor's Incident Report
APH-002 Power and Water Outages Procedure
APH-003 Bear Wise Protocol
Section I - Information and Communication Technology
AP # Policy Name
API-001 Responsible Use of Computer Technology and the Internet Procedure
Related Forms: Form for JK-3
API-003 Borrowing of Board-Owned Equipment
Related Forms: Borrowing of Board-Owned Equipment and Technology - Students
Related Forms: Technology Acknowledgement Staff Form (March 2019)
API-004 Video Surveillance
Section P - Personnel & Employee Relations
AP # Policy Name
APP-001 Transfer of Principal/Vice-Principal
APP-004 Criminal Background Checks
Related Form: APP004A - Offence Declaration Form
APP-006 Leave Procedures
Related Forms: APP006A - Special Leave Form
APP-009 Performance Appraisal New Teachers (NTIP)
APP-010 Performance Appraisal for Experienced Teachers
APP-011 Performance Appraisal of Non Teaching Staff
Related Forms: APP011A - Performance Evaluation Plan
Related Forms: APP011B - Performance Evaluation Template (June 2017)
APP-012 Performance Appraisals (Principals and Vice-Principals)
APP-013 Performance Appraisal (Supervisory Officers)
APP-015 Moosonee Settlement Allowance
Related Forms: APP015A - Moosonee Settlement Allowance Form
APP-016 Absence Reporting
Related Forms: APP016A - Form for Return to Work
APP-017 Confidentiality of Medical Records
APP-018 Disability Support-Early Intervention Accommodation and Return to Work
APP-021 Attendance Support Procedures
APP-024 Personal Information Management Procedure
Related Forms: APP024A - General Consent Form
APP-025 Breach of Personal Information Procedure
Related Forms: APP025A - Privacy Breach Report Form
APP-027 Resolution of Complaints
Related Forms: APP027A - Resolution of Complaints Form

Section T - Trustees
AP # Policy Name
APT-001 Policy Development and Approval
Related Forms: APT001A - POLICY TEMPLATE
APT-002 Development, Approval and Amendment of Board Procedures
APT-003 Trustee Support Services
Related Forms: APT003A – Trustee Travel Expense Guidelines and Standard KM Rates
Related Forms: APT003B – Trustee Travel Expense Report
APT-004 Electronic Meetings
APT-005 Director of Education Performance Appraisal
APT-006 Replacement of a Trustee
APT-008 Delegations to Board Meetings

Section F - Facilities Equipment & Plant
AP # Policy Name
APF-003 Pupil Accommodation Review Procedure
APF-005 Community Planning and Partnerships
Related Forms: APF005A - Community Planning and Partnerships Guideline
Related Forms: APF005B - Early Years Accommodations in Schools Reference Guide
APF-003 Teacherages Moosonee.
Related Forms: Form A Residential Tenancy Agreement
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