Policies

Here are the policies that are currently in effect throughout the Northeastern Catholic District School Board. These policies are in place to enhance learning in a safe environment for both students and teachers.

Policy Consultation: Your feedback is sought in the development of policies for the Northeastern Catholic District School Board. Go here to view the policies available for consultation.

B - Business, Administration & Finance
B-1 Signing Officers of the Board
B-2 Disposition of Surplus or Obsolete Assets	APB003 Disposition of Surplus or Obsolete Assets
I-3 Electronic Monitoring
B-7 Trustee Honorarium	APB007 Trustee Honorarium
B-8 Purchasing	APB009 Purchasing	FORM: Declaration of Conflict of Interest
B-9 Administrative Expenses	APB002 Administrative Expenses	FORM: General Expense Reimbursement DOCUMENT: Travel Expense Guidelines and Standard Kilometer Distances One-Way FORM: Travel Expense Report
B-11 Investment of Board Funds
B-15 Advertising
B-16 School Generated Funds	APB010 School Generated Funds	FORM: Annual Fundraising Plan  FORM: Change in School Principal and/or Administrative Staff

E - Education, Schools and Students
E-1 Access to School and Board Premises	APE026 Access to Board and School Premises	DOCUMENT: Denial of Access  DOCUMENT: Trespass Letter
E-2 Prevalent Medical Conditions	APE015 Prevalent Medical Conditions	LETTER: Letter Inviting Parent/Guardian to Meeting to Develop Plan of Care FORM: Consent Form(Self and/or Employee Administer) FORM: EMS School Communication Protocol FORM: School Personnel Prevalent Medication Condition Training Record FORM: Medical Incident Record FORM: Plan of Care - Anaphylaxis FORM: Plan of Care - Asthma FORM: Plan of Care - Type 1 Diabetes FORM: Plan of Care - Epilepsy FORM: Plan of Care - Other
E-3 Supervised Alternative Learning (SAL)	APE034 Supervised Alternative Learning (SAL)	FORM: Request for Supervised Alternative Learning FORM: Request for Supervised Alternative Learning Renewal FORM: Supervised Alternative Learning Plan (SALP) FORM: Transition Plan Appendix E - Employer Agreement for a Student in SAL
E-4 Admission of Students	APE007 Admission of Students-Elementary and Secondary	FORM: MPAC -Application for Direction of School Support FORM: School Lease FORM: Student Information Attestation FORM: ESL Eligibility Confirmation FORM: Declaration of Guardianship FORM: Voluntary Self-Identification Opportunity FORM: Acknowledgment of Admission Expectations for Elementary Students FORM: Acknowledgment of Admission Expectations for Secondary Students FORM: Notification of Withdrawal from Parental Control for Students 16 to 17 FORM: Religious Education Exemption Application - Secondary FORM: Discernment Conversation Guidelines   LETTER: Letter of Acknowledgment (Religious Exemption)   LETTER: Religious Exemption Qualifies   LETTER: Religious Exemption Does not Qualify  DOCUMENT: Enrolment Register Instructions for Elementary and Secondary Schools FORM: Other Pupil Admission
E-5 Special Education	APE005 Special Education Equipment APE008 Request for a Transitional Support Worker	FORM: Agreement to Borrow SEA Equipment FORM: Request for SEA Equipment/Technology FORM: Request for a Transitional Support Worker  FORM: Request to Modify a Student's School Day
E-6 Provision of Health Support Services in Schools	APE012 Provision of Health Support Services in Schools	FORM: Authorization for the Provision of Health Support Services FORM: Authorization for the Administration of Medication FORM: Student Record Form for Administration of Medication FORM: Student Record for Administration of Medication
E-7 Delegation of Authority	APE036 Delegation of Authority	LETTER: Delegation of Authority Acknowledgment FORM: Delegation of Authority Logging
E-8 Ontario School Record	APE030 Ontario Student Record (OSR)	TEMPLATE: Confirmation of Transfer of an Ontario School Record   TEMPLATE: Request for an Ontario Student Record  FORM: Acknowledgment OSR Parent/Guardian/Student 18+  DOCUMENT: MOE Print Resources Storefront - User Guide
E-9 School Food and Beverage		PPM 150 - School Food and Beverage Policy
E-10 Assessment, Evaluation, and Reporting of Student Achievement – Kindergarten to Grade 12
E-11 Selection and Review of Learning Materials	APE025 Selection and Review of Learning Materials
E-12 Student Attendance	APE027 Student Attendance	FORM: Request for Temporary Excusal DOCUMENT: Attendance Concern Intervention Process DOCUMENT: Attendance Support Activities DOCUMENT: Strategies to Support Re-Introduction to Learning after Prolonged Absenteeism
E-13 Home Instruction	APE028 Home Instruction	FORM: Request for Home Instruction FORM: Medical Information to Support Application
E-14 Playground Equipment and Structures	APE037 Playground Equipment and Structures
E-15 Home Schooling	APE011 Home Schooling	LETTER: Notification of Intent to Provide Home Schooling LETTER: Sample Letter in Response to a Parent's Notification  FORM: Gathering Information in an Investigation
E-16 Naming of Schools and Facilities
E-17 Celebrations of Excellence – Elementary/Intermediate Graduation Ceremony – Secondary
E-18 Community Involvement and Christian Service	APE018 Community Involvement and Christian Service	DOCUMENT: Community Involvement and Christian Service - Information Package for Students and Parents
E-19 Educational Excursions	APE003 Educational Excursions APE006 Use of Private Vehicles to Transport Students	FORM: Use of Personal Vehicle to Transport Students FORM: Request for Educational Excursion
E-20 Response to Tragic Events	APE035 Response to Tragic Events	DOCUMENT: Tragic Events Protocol DOCUMENT: Loss, Grief and Growth
E-21 Indigenous Self-Identification		FORM: Voluntary Self Identification
E-22 Student Use of Guide Dogs and Service Animals	APE032 Student Use of Guide Dogs and Service Animals	FORM: Application Request for Guide Dog/Service Dog FORM: Application Request for Service Animal DOCUMENT: Sample Letter to Employees and School Permit Holders   LETTER: Sample Letter to Employees and School Permit Holders   LETTER: Sample Letter to School Community   LETTER: Sample Letter to the Parents of Students on School Bus   LETTER: Sample Letter to the Parents of Students in Class(es)   LETTER: Sample Letter Decision Approving Guide Dog, Service Dog or Service Animal   LETTER: Sample Letter Decision Denying the Guide Dog, Service Dog or Service Animal   LETTER: Sample Letter to Employees and School Permit Holders
E-23 Emergency Preparedness	APE002 Emergency Preparedness APH002 Power and Water Outages	LETTER: Classroom Poster FORM: EPP for Special Needs Students FORM: School Emergency Preparedness Team Update REPORT: School Fire & Evacuation Lockdown Drill LETTER: Poster for School Front Door During Lockdown Drill LETTER: Parents Re: Fire and Lockdown Drills DOCUMENT: Bear Wise Protocol
E-24 Personal Information Management	APE041 Personal Information Management APE042 Breach of Personal Information	FORM: Consent to the Collection and/or Release of Personal Information DOCUMENT: NCDSB Retention Schedule FORM: Privacy Breach Report
E-25 Exemption from Human Development and Sexual Health Education, Elementary	APE038 Exemption from Human Development and Sexual Health Education, Elementary	FORM: Exemption from Instruction in Human Development and Sexual Health
E-26 Reporting Abuse	APE013 Reporting Abuse	DOCUMENT: Disclosures or Suspicions of Child Abuse DOCUMENT: Allegations of Child Abuse by a Staff Member on a Student FORM: Record of Information - Duty to Report
E-27 Control of Head Lice	APE031 Control of Pediculosis	DOCUMENT: Sample Letter to Families (Confirmed Case)  DOCUMENT: Head Lice Information Sheet and Response
E-28 Catholic School Councils		GUIDE: School Councils - A Guide for Members
E-29 Borrowing Board-Owned Equipment and Technology		FORM: Borrowing of Board-Owned Equipment and Technology - Students FORM: Borrowing of Board-Owned Equipment and Technology - Staff
E-30 Joint Transportation Policy
E-31 Volunteers in Schools		LETTER: APE044 Vulnerable Sector Search-Form Letter
E-32 Equity and Inclusive Education	APE016 Equity and Inclusive Education	DOCUMENT: Religious Accommodation Guidelines
E-34 Safe Schools	APE023-A Expulsion Hearing Guidelines APE020 Safe Schools: Code of Conduct APE021 Safe Schools: Bullying Prevention and Intervention APE022 Safe Schools: Promoting Positive Student Behaviour APE023 Safe Schools: Suspension and Expulsion APE023-B Appeals - Student Discipline	DOCUMENT: Expulsion Hearing Guidelines DOCUMENT: Hearing Before the Student Discipline Committee  LETTER: Expulsion Decision - Board  LETTER: Expulsion Decision - School  LETTER: Notice of Expulsion Hearing  DOCUMENT: Notice of Determination for Alternative Discipline  LETTER: Notice of Non-Commission of Expulsion Infraction by Expulsion Hearing Panel  DOCUMENT: Bullying Prevention and Intervention Board Plan TEMPLATE: Bullying Prevention and Intervention School Plan  DOCUMENT: NCDSB Code of Conduct REPORT: Safe Schools Incident Report
E-35 Inclement Weather	APE040 Inclement Weather
E-36 Emergency School Closure	APE039 Emergency School Closure
E-38 Student Concussion	APE024 Student Concussion	FORM: Student-Athlete and Parent-Guardian Review of Concussion Awareness Resources FORM: Concussion Code of Conduct FORM: Quick Memory Function Assessment FORM: Documentation of Medical Examination FORM: Return to Learn and Return to Play Activity Plan FORM: Concussion Return to Work/Play - Graphic

H - Health & Safety
H-1 Health & Safety	Reporting of Workplace Injury/Illness	GUIDE: CLEVR Employee Incident Reporting Process  FORM: Employee Incident Report FORM: Health and Safety Concern DOCUMENT: Incident Investigation IHSA 2022 FORM: Principal/Supervisor Incident Report
H-2 Workplace Harassment Prevention		NCDSB Workplace Harassment Prevention Program DOCUMENT: Workplace Harassment Violence Poster
H-3 Workplace Violence Prevention		NCDSB Workplace Violence Prevention Program GUIDE: Workplace Violence in School Boards
H-4 Smoke-Free Environment

P - Personnel and Employee Relations
P-1 Long-Term Leave Without Pay
P-2 Leave for Political or Community Appointments
P-3 Indemnification of Members of the Board and Employees
P-5 Criminal Background Checks and Offence Declarations	APP004 Criminal Background Checks and Offence Declarations	FORM: Offence Declaration
P-6 Teacher Hiring - Conflict of Interest
P-7 Performance Appraisals	APP009 Performance Appraisals (New Teachers) APP010 Performance Appraisals (Experienced Teachers) APP011 Performance Appraisals (Non-Teaching Staff) APP012 Performance Appraisals (Principals and Vice-Principals) APP013 Performance Appraisals (Supervisory Officers) APP014 Probationary Period Evaluation APP015 Long Term Occasional (LTO) Teacher Evaluation	DOCUMENT: Areas for Discussion at Review Meeting  DOCUMENT: Description of Core Competencies (Non-Teaching)  TEMPLATE: Improvement Plan (Non-Teaching)  REPORT: LTO Teacher Evaluation   TEMPLATE: Performance Appraisal Summative Report (Managers, Supervisors and Leads))  TEMPLATE: Performance Appraisal Summative Report (Non-Teaching)  TEMPLATE: Probationary Period Evaluation
P-8 Progressive Discipline of Employees	APP008 Progressive Discipline
P-9 Recruitment and Selection	APP023 Recruitment and Selection	FORM: Application for Certified Occasional Teaching FORM: Pastoral Reference
P-10 Transfer of Principals/Vice-Principals	APP001 Transfer of Principal/Vice-Principal
P-12 NCDSB Staff Uniforms
P-13 Employee Support Program
P-16 Resolution of Complaints	APP027 Resolution of Complaints	FORM: Resolution of Complaints
P-17 Employee Travel for Board Business
P-18 Line of Responsibility
P-19 Right to Disconnect from Work	APP019 Right to Disconnect from Work