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NCDSB - Policies

Policies

Here are the policies that are currently in effect throughout the Northeastern Catholic District School Board. These policies are in place to enhance learning in a safe environment for both students and teachers.

Policy Consultation: Your feedback is sought in the development of policies for the Northeastern Catholic District School Board. Go here to view the policies available for consultation.

Policy Administrative Procedure Related Forms and Letters
B - Business, Administration & Finance
B-1 Signing Officers of the Board
B-2 Disposition of Surplus or Obsolete Assets APB003 Disposition of Surplus or Obsolete Assets
I-3 Electronic Monitoring
B-7 Trustee Honorarium APB007 Trustee Honorarium
B-8 Purchasing APB009 Purchasing
FORM: Declaration of Conflict of Interest
B-9 Administrative Expenses APB002 Administrative Expenses
FORM: General Expense Reimbursement
DOCUMENT: Travel Expense Guidelines and Standard Kilometer Distances One-Way
FORM: Travel Expense Report
B-11 Investment of Board Funds
B-15 Advertising
B-16 School Generated Funds APB010 School Generated Funds
FORM: Annual Fundraising Plan 
FORM: Change in School Principal and/or Administrative Staff

C - Community Relations
C-2 Communication with the Public
C-3 Community Use of Schools APC001 Community Use of Schools
FORM: Community Use of Schools Key Deposit
FORM: Use of School Weight Room Waiver and Release
DOCUMENT: Weight Room/Fitness Safety
C-4 Distribution and Posting of Materials APC004 Distribution and Posting Materials
FORM: Distribution of Materials Authorization

E - Education, Schools and Students
E-1 Access to School and Board Premises APE026 Access to Board and School Premises
DOCUMENT: Denial of Access 
DOCUMENT: Trespass Letter 
E-2 Prevalent Medical Conditions APE015 Prevalent Medical Conditions
LETTER: Letter Inviting Parent/Guardian to Meeting to Develop Plan of Care
FORM: Consent Form(Self and/or Employee Administer)
FORM: EMS School Communication Protocol
FORM: School Personnel Prevalent Medication Condition Training Record
FORM: Medical Incident Record
FORM: Plan of Care - Anaphylaxis
FORM: Plan of Care - Asthma
FORM: Plan of Care - Type 1 Diabetes
FORM: Plan of Care - Epilepsy
FORM: Plan of Care - Other
E-3 Supervised Alternative Learning (SAL) APE034 Supervised Alternative Learning (SAL)
FORM: Request for Supervised Alternative Learning
FORM: Request for Supervised Alternative Learning Renewal
FORM: Supervised Alternative Learning Plan (SALP)
FORM: Transition Plan
Appendix E - Employer Agreement for a Student in SAL
E-4 Admission of Students APE007 Admission of Students-Elementary and Secondary
FORM: MPAC -Application for Direction of School Support
FORM: School Lease
FORM: Student Information Attestation
FORM: ESL Eligibility Confirmation
FORM: Declaration of Guardianship
FORM: Voluntary Self-Identification Opportunity
FORM: Acknowledgment of Admission Expectations for Elementary Students
FORM: Acknowledgment of Admission Expectations for Secondary Students
FORM: Notification of Withdrawal from Parental Control for Students 16 to 17
FORM: Religious Education Exemption Application - Secondary
FORM: Discernment Conversation Guidelines  
LETTER: Letter of Acknowledgment (Religious Exemption)  
LETTER: Religious Exemption Qualifies  
LETTER: Religious Exemption Does not Qualify 
DOCUMENT: Enrolment Register Instructions for Elementary and Secondary Schools
FORM: Other Pupil Admission
E-5 Special Education APE005 Special Education Equipment
APE008 Request for a Transitional Support Worker
FORM: Agreement to Borrow SEA Equipment
FORM: Request for SEA Equipment/Technology
FORM: Request for a Transitional Support Worker 
FORM: Request to Modify a Student's School Day
E-6 Provision of Health Support Services in Schools APE012 Provision of Health Support Services in Schools
FORM: Authorization for the Provision of Health Support Services
FORM: Authorization for the Administration of Medication
FORM: Student Record Form for Administration of Medication
FORM: Student Record for Administration of Medication
E-7 Delegation of Authority APE036 Delegation of Authority
LETTER: Delegation of Authority Acknowledgment
FORM: Delegation of Authority Logging
E-8 Ontario School Record APE030 Ontario Student Record (OSR)
TEMPLATE: Confirmation of Transfer of an Ontario School Record  
TEMPLATE: Request for an Ontario Student Record 
FORM: Acknowledgment OSR Parent/Guardian/Student 18+ 
DOCUMENT: MOE Print Resources Storefront - User Guide
E-9 School Food and Beverage PPM 150 - School Food and Beverage Policy
E-10 Assessment, Evaluation, and Reporting of Student Achievement – Kindergarten to Grade 12
E-11 Selection and Review of Learning Materials APE025 Selection and Review of Learning Materials
E-12 Student Attendance APE027 Student Attendance
FORM: Request for Temporary Excusal
DOCUMENT: Attendance Concern Intervention Process
DOCUMENT: Attendance Support Activities
DOCUMENT: Strategies to Support Re-Introduction to Learning after Prolonged Absenteeism
E-13 Home Instruction APE028 Home Instruction
FORM: Request for Home Instruction
FORM: Medical Information to Support Application
E-14 Playground Equipment and Structures APE037 Playground Equipment and Structures
E-15 Home Schooling APE011 Home Schooling
LETTER: Notification of Intent to Provide Home Schooling
LETTER: Sample Letter in Response to a Parent's Notification 
FORM: Gathering Information in an Investigation 
E-16 Naming of Schools and Facilities
E-17 Celebrations of Excellence – Elementary/Intermediate Graduation Ceremony – Secondary
E-18 Community Involvement and Christian Service APE018 Community Involvement and Christian Service
DOCUMENT: Community Involvement and Christian Service - Information Package for Students and Parents
E-19 Educational Excursions APE003 Educational Excursions
APE006 Use of Private Vehicles to Transport Students
FORM: Use of Personal Vehicle to Transport Students
FORM: Request for Educational Excursion
E-20 Response to Tragic Events APE035 Response to Tragic Events
DOCUMENT: Tragic Events Protocol
DOCUMENT: Loss, Grief and Growth
E-21 Indigenous Self-Identification FORM: Voluntary Self Identification
E-22 Student Use of Guide Dogs and Service Animals APE032 Student Use of Guide Dogs and Service Animals
FORM: Application Request for Guide Dog/Service Dog
FORM: Application Request for Service Animal
DOCUMENT: Sample Letter to Employees and School Permit Holders  
LETTER: Sample Letter to Employees and School Permit Holders  
LETTER: Sample Letter to School Community  
LETTER: Sample Letter to the Parents of Students on School Bus  
LETTER: Sample Letter to the Parents of Students in Class(es)  
LETTER: Sample Letter Decision Approving Guide Dog, Service Dog or Service Animal  
LETTER: Sample Letter Decision Denying the Guide Dog, Service Dog or Service Animal  
LETTER: Sample Letter to Employees and School Permit Holders 
E-23 Emergency Preparedness APE002 Emergency Preparedness
APH002 Power and Water Outages
LETTER: Classroom Poster
FORM: EPP for Special Needs Students
FORM: School Emergency Preparedness Team Update
REPORT: School Fire & Evacuation Lockdown Drill
LETTER: Poster for School Front Door During Lockdown Drill
LETTER: Parents Re: Fire and Lockdown Drills
DOCUMENT: Bear Wise Protocol
E-24 Personal Information Management APE041 Personal Information Management
APE042 Breach of Personal Information
FORM: Consent to the Collection and/or Release of Personal Information
DOCUMENT: NCDSB Retention Schedule
FORM: Privacy Breach Report
E-25 Exemption from Human Development and Sexual Health Education, Elementary APE038 Exemption from Human Development and Sexual Health Education, Elementary
FORM: Exemption from Instruction in Human Development and Sexual Health
E-26 Reporting Abuse APE013 Reporting Abuse
DOCUMENT: Disclosures or Suspicions of Child Abuse
DOCUMENT: Allegations of Child Abuse by a Staff Member on a Student
FORM: Record of Information - Duty to Report
E-27 Control of Head Lice APE031 Control of Pediculosis
DOCUMENT: Sample Letter to Families (Confirmed Case) 
DOCUMENT: Head Lice Information Sheet and Response
E-28 Catholic School Councils GUIDE: School Councils - A Guide for Members
E-29 Borrowing Board-Owned Equipment and Technology FORM: Borrowing of Board-Owned Equipment and Technology - Students
FORM: Borrowing of Board-Owned Equipment and Technology - Staff
E-30 Joint Transportation Policy
E-31 Volunteers in Schools LETTER: APE044 Vulnerable Sector Search-Form Letter 
E-32 Equity and Inclusive Education APE016 Equity and Inclusive Education
DOCUMENT: Religious Accommodation Guidelines
E-34 Safe Schools APE023-A Expulsion Hearing Guidelines
APE020 Safe Schools: Code of Conduct
APE021 Safe Schools: Bullying Prevention and Intervention
APE022 Safe Schools: Promoting Positive Student Behaviour
APE023 Safe Schools: Suspension and Expulsion
APE023-B Appeals - Student Discipline
DOCUMENT: Expulsion Hearing Guidelines
DOCUMENT: Hearing Before the Student Discipline Committee 
LETTER: Expulsion Decision - Board 
LETTER: Expulsion Decision - School 
LETTER: Notice of Expulsion Hearing 
DOCUMENT: Notice of Determination for Alternative Discipline 
LETTER: Notice of Non-Commission of Expulsion Infraction by Expulsion Hearing Panel 
DOCUMENT: Bullying Prevention and Intervention Board Plan
TEMPLATE: Bullying Prevention and Intervention School Plan 
DOCUMENT: NCDSB Code of Conduct
REPORT: Safe Schools Incident Report 
E-35 Inclement Weather APE040 Inclement Weather
E-36 Emergency School Closure APE039 Emergency School Closure
E-38 Student Concussion APE024 Student Concussion
FORM: Student-Athlete and Parent-Guardian Review of Concussion Awareness Resources
FORM: Concussion Code of Conduct
FORM: Quick Memory Function Assessment
FORM: Documentation of Medical Examination
FORM: Return to Learn and Return to Play Activity Plan
FORM: Concussion Return to Work/Play - Graphic
 
F - FACILITIES, EQUIPMENT & PLANT
F-1 Accessibility Standards for Customer Service and Planning DOCUMENT: NCDSB Multi Year Accessibility Plan
F-3 Pupil Accommodation Review APF003 Pupil Accommodation Review
F-5 Community Planning and Partnerships APF005 Community Planning and Partnerships
GUIDE: Early Years Accommodations in School Reference
Ministry of Education - Community Planning and Partnerships
F-6 Teacherages - Moosonee APF006 Teacherages Moosonee
FORM: Residential Tenancy Agreement
 
H - Health & Safety
H-1 Health & Safety Reporting of Workplace Injury/Illness
GUIDE: CLEVR Employee Incident Reporting Process 
FORM: Employee Incident Report
FORM: Health and Safety Concern
DOCUMENT: Incident Investigation IHSA 2022
FORM: Principal/Supervisor Incident Report
H-2 Workplace Harassment Prevention NCDSB Workplace Harassment Prevention Program
DOCUMENT: Workplace Harassment Violence Poster
H-3 Workplace Violence Prevention NCDSB Workplace Violence Prevention Program
GUIDE: Workplace Violence in School Boards
H-4 Smoke-Free Environment

I - Information Technology
I-1 Video Surveillance API004 Video Surveillance
I-2 Responsible Use of Information and Communication Technology API001 Responsible Use of Information and Communication Technology
FORM: Responsible Use of Information and Communication Technology- K to 3
I-5 Website and Social Media
I-6 Hand-Held (Mobile) Wireless Communication Device

P - Personnel and Employee Relations
P-1 Long-Term Leave Without Pay
P-2 Leave for Political or Community Appointments
P-3 Indemnification of Members of the Board and Employees
P-5 Criminal Background Checks and Offence Declarations APP004 Criminal Background Checks and Offence Declarations
FORM: Offence Declaration
P-6 Teacher Hiring - Conflict of Interest
P-7 Performance Appraisals APP009 Performance Appraisals (New Teachers)
APP010 Performance Appraisals (Experienced Teachers)
APP011 Performance Appraisals (Non-Teaching Staff)
APP012 Performance Appraisals (Principals and Vice-Principals)
APP013 Performance Appraisals (Supervisory Officers)
APP014 Probationary Period Evaluation
APP015 Long Term Occasional (LTO) Teacher Evaluation
DOCUMENT: Areas for Discussion at Review Meeting 
DOCUMENT: Description of Core Competencies (Non-Teaching) 
TEMPLATE: Improvement Plan (Non-Teaching) 
REPORT: LTO Teacher Evaluation  
TEMPLATE: Performance Appraisal Summative Report (Managers, Supervisors and Leads)) 
TEMPLATE: Performance Appraisal Summative Report (Non-Teaching) 
TEMPLATE: Probationary Period Evaluation 
P-8 Progressive Discipline of Employees APP008 Progressive Discipline
P-9 Recruitment and Selection APP023 Recruitment and Selection
FORM: Application for Certified Occasional Teaching
FORM: Pastoral Reference
P-10 Transfer of Principals/Vice-Principals APP001 Transfer of Principal/Vice-Principal
P-12 NCDSB Staff Uniforms
P-13 Employee Support Program
P-16 Resolution of Complaints APP027 Resolution of Complaints
FORM: Resolution of Complaints
P-17 Employee Travel for Board Business
P-18 Line of Responsibility
P-19 Right to Disconnect from Work APP019 Right to Disconnect from Work

T - Trustees
T-6 Electronic Meetings APT004 Electronic Meetings
DOCUMENT: PROTOCOL: Electronic Meetings
T-8 Delegations to Board Meetings APT008 Delegations to Board Meetings
T-9 Director of Education Performance Appraisal APT005 Director of Education Performance Appraisal
FORM: Stakeholder Questions
FORM: Summative Appraisal Report
T-10 Public Participation
T-11 Replacement of a Trustee APT006 Replacement of a Trustee
T-14 Trustee Support Services APT003 Trustee Support Services
DOCUMENT: GUIDE: Trustee Travel Expense Form Guidelines
FORM: Trustee Travel Expense Report
T-15 Student Trustee
T-16 Policy Development and Approval APT001 Policy Development and Approval
TEMPLATE: Policy Template

PROTOCOLS
Suicide Prevention, Intervention and Postvention Protocol DOCUMENT: Be Safe Pocket Card (Central, North, South)
DOCUMENT: Be Safe Pocket Card (Moosonee)
FORM: NCDSB Student Action Plan (Be Safe)
DOCUMENT: Suicide Intervention Flow Chart (Central, North, South)
DOCUMENT: Suicide Intervention Flow Chart (Moosonee)
FORM: Suicide Risk Management Review: Active Suicide Attempt (AWARE)
FORM: Suicide Risk Management Review: Active Suicide Attempt (URGENT)
Protocol for Partnerships with External Agencies
Ontario North East Region Police and School Board Protocol
Secondary School Organizational Units Department Heads
Joint Protocol for Student Achievement (JPSA)
Tragic Events DOCUMENT: Loss, Grief and Growth
Child Protection Investigations: A Joint Protocol
Anti-Sex Trafficking DOCUMENT: Community Agencies and Organizations
Bear Wise Protocol

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