Policies

Here are the policies that are currently in effect throughout the Northeastern Catholic District School Board. These policies are in place to enhance learning in a safe environment for both students and teachers.

Policy Consultation: Your feedback is sought in the development of policies for the Northeastern Catholic District School Board. Go here to view the policies available for consultation.

B - Business, Administration & Finance
B-1 Signing Officers of the Board
B-2 Disposition of Surplus or Obsolete Assets	APB002 Disposition of Surplus or Obsolete Assets
B-7 Trustee Honorarium	APB007 Trustee Honorarium
B-8 Purchasing	APB008 Purchasing	FORM: Declaration of Conflict of Interest FORM: Non-Competitive Procurement Request
B-9 Administrative Expenses	APB009 Administrative Expenses	FORM: General Expense Reimbursement DOCUMENT: Travel Expense Guidelines and Standard Kilometer Distances One-Way FORM: Travel Expense Report
B-11 Investment of Board Funds
B-15 Advertising
B-16 School Generated Funds	APB016 School Generated Funds	TEMPLATE: Annual Fundraising Plan School Generated Funds FORM: Change in School Principal and/or Administrative Staff

E - Education, Schools and Students
E-1 Access to School and Board Premises	APE001 Access to Board and School Premises	TEMPLATE: Trespass Letter  DOCUMENT: Rescinding Trespass to Property Letter
E-2 Prevalent Medical Conditions	APE002 Prevalent Medical Conditions	LETTER: Letter Inviting Parent/Guardian to Meeting to Develop Plan of Care FORM: Consent Form(Self and/or Employee Administer) TEMPLATE: EMS School Communication Protocol FORM: School Personnel Prevalent Medication Condition Training Record FORM: Plan of Care - Anaphylaxis FORM: Plan of Care - Asthma FORM: Plan of Care - Type 1 Diabetes FORM: Plan of Care - Other FORM: Medical Incident Record FORM: Plan of Care - Epilepsy
E-3 Supervised Alternative Learning (SAL)	APE003 Supervised Alternative Learning (SAL)	FORM: Request for a Supervised Alternative learning Plan (SAL FORM: Request to Renew SAL PLAN: Supervised Alternative Learning Plan (SALP) PLAN: SAL Transition Plan TEMPLATE: SAL Employer Agreement
E-4 Admission of Students	APE004 Admission of Students-Elementary and Secondary	FORM: MPAC -Application for Direction of School Support FORM: School Lease FORM: Student Information Attestation FORM: ESL Eligibility Confirmation FORM: Declaration of Guardianship FORM: Acknowledgment of Admission Expectations for Elementary Students FORM: Acknowledgment of Admission Expectations for Secondary Students FORM: Religious Education Exemption Application - Secondary FORM: Discernment Conversation Guidelines  LETTER: Letter of Acknowledgment (Religious Exemption)  LETTER: Religious Exemption Qualifies  FORM: Other Pupil Admission DOCUMENT: Enrolment Register Instructions for Elementary and Secondary Schools LINK: Enrolment Register Instructions for Elementary and Secondary Schools FORM: Student Information Attestation DOCUMENT: Enrolment Register Instructions for Elementary and Secondary Schools FORM: Voluntary Self Identification FORM: Notification of Withdrawal from Parental Control for Students 16 to 17 LETTER: Religious Exemption Qualifies  LETTER: Religious Exemption Does not Qualify
E-5 Special Education	APE005-1 Special Education Equipment APE005-2 Request for a Transitional Support Worker	FORM: Agreement to Borrow SEA Equipment FORM: Request for SEA Equipment/Technology FORM: Request for a Transitional Support Worker  FORM: Request to Modify a Student's School Day PLAN: NCDSB Special Education Plan
E-6 Provision of Health Support Services in Schools	APE006 Provision of Health Support Services in Schools	FORM: Authorization for the Provision of Health Support Services FORM: Student Record Form for Administration of Medication FORM: Authorization for the Administration of Medication
E-7 Delegation of Authority	APE007 Delegation of Authority	LETTER: Delegation of Authority Acknowledgment FORM: Delegation of Authority Logging
E-8 Ontario Student Record	APE008 Ontario Student Record (OSR)	DOCUMENT: MOE Print Resources Storefront - User Guide TEMPLATE: Confirmation of Transfer of an Ontario School Record TEMPLATE: Request for an Ontario Student Record DOCUMENT: Acknowledgment OSR Parent/Guardian/Student 18+
E-9 School Food and Beverage		PPM 150 - School Food and Beverage Policy
E-10 Assessment, Evaluation, and Reporting of Student Achievement – Kindergarten to Grade 12
E-11 Selection and Review of Learning Materials	APE011 Selection and Review of Learning Materials
E-12 Student Attendance	APE012 Student Attendance	DOCUMENT: Enrolment Register Instructions for Elementary and Secondary Schools DOCUMENT: Attendance Concern Intervention Process DOCUMENT: Attendance Support Activities DOCUMENT: Attendance Concern Intervention Process DOCUMENT: Strategies to Support Re-Introduction to Learning after Prolonged Absenteeism FORM: Request for Temporary Excusal
E-13 Home Instruction	APE013 Home Instruction	FORM: Request for Home Instruction FORM: Medical Information to Support Application
E-14 School Grounds: Enhancements and Equipment	APE014 School Grounds: Enhancements and Equipment	FORM: Playground and Equipment Structure Checklist
E-15 Home Schooling	APE015 Home Schooling	LETTER: Notification of Intent to Provide Home Schooling DOCUMENT: Gathering of Information from Parent  LETTER: Sample Letter in Response to a Parent's Notification DOCUMENT: Gathering of Information from Parent
E-16 Naming of Schools and Facilities
E-17 Celebrations of Excellence and Graduations
E-18 Community Involvement and Christian Service	APE018 Community Involvement and Christian Service	DOCUMENT: Community Involvement and Christian Service - Information Package for Students and Parents
E-19 Educational Excursions	APE019-2 Use of Private Vehicles to Transport Students APE019-1 Educational Excursions	FORM: Request for an Educational Excursion - High Risk DOCUMENT: Responsibility Checklist for Supervisors and Principals FORM: Use of Personal Vehicle to Transport Students FORM: Request for Educational Excursion - Regular Activity FORM: Parent/Guardian Permission for Overnight Excursion
E-20 Response to Tragic Events	APE020 Response to Tragic Events	DOCUMENT: Tragic Events Protocol DOCUMENT: Loss, Grief and Growth
E-21 Indigenous Self-Identification		FORM: Voluntary Self Identification
E-22 Student Use of Guide Dogs and Service Animals	APE022 Student Use of Guide Dogs and Service Animals	DOCUMENT: Principal’s Checklist for Guide Dog/Service Dog  LETTER: Sample Letter to School Community  LETTER: Sample Letter to Employees and School Permit Holders  LETTER: Sample Letter to the Parents of Students on School Bus  LETTER: Sample Letter to the Parents of Students in Class(es)  LETTER: Sample Letter Decision Approving Guide Dog, Service Dog or Service Animal   LETTER: Sample Letter Decision Denying the Guide Dog, Service Dog or Service Animal  FORM: Application Request for Guide Dog or Service Dog FORM: Application Request for Service Animal
E-23 Emergency Preparedness	APE023 Emergency Preparedness	DOCUMENT: Classroom Poster - Emergency Lockdown Procedure TEMPLATE: Emergency Preparedness Plan for Students with Special Needs FORM: School Emergency Prepareness Team Update DOCUMENT: Classroom Poster - Front Door Lockdown Drill Notice LETTER: Message to Parents_Guardians Regarding Fire_Evacuation and Emergency Preparedness DOCUMENT: Bear-Wise Protocol DOCUMENT: Threat Intake Checklist FORM: School Fire & Evacuation/Lockdown Drill Report LETTER: Letter to Families Tornado Response
E-24 Personal Information Management	APE024-1 Personal Information Management APE024-2 Breach of Personal Information	FORM: Consent to the Collection and/or Release of Personal Information DOCUMENT: NCDSB Retention Schedule FORM: Privacy Breach Report
E-25 Exemption from Human Development and Sexual Health Education, Elementary	APE025 Exemption from Human Development and Sexual Health Education, Elementary	FORM: Exemption from Instruction in Human Development and Sexual Health
E-26 Reporting Abuse	APE026 Reporting Abuse	DOCUMENT: Disclosures or Suspicions of Child Abuse DOCUMENT: Allegations of Child Abuse by a Staff Member on a Student FORM: Record of Information - Duty to Report
E-27 Control of Head Lice	APE027 Control of Head Lice	DOCUMENT: Sample Letter to Families (Confirmed Case)  DOCUMENT: Head Lice Information Sheet and Response
E-28 Catholic School Councils		GUIDE: School Councils - A Guide for Members FORM: Declaration of Candidacy
E-29 Borrowing Board-Owned Equipment and Technology		FORM: Borrowing of Board-Owned Equipment and Technology - Students FORM: Borrowing of Board-Owned Equipment and Technology - Staff
E-30 Joint Transportation Policy
E-31 Volunteers in Schools		LETTER: Request for a Vulnerable Sector Check
E-32 Equity and Inclusive Education	APE032 Equity and Inclusive Education	DOCUMENT: Religious Accommodation Guidelines
E-33 Display of Flags
E-34 Safe Schools	APE034-1 Safe Schools: Code of Conduct APE034-2 Safe Schools: Bullying Prevention and Intervention APE034-3 Safe Schools: Promoting Positive Student Behaviour APE034-4 Safe Schools: Suspension and Expulsion APE034-5 Safe Schools: Expulsion Hearing Guidelines APE034-6 Safe Schools: Appeals-Student Discipline	DOCUMENT: Bullying Prevention and Intervention Board Plan TEMPLATE: Bullying Prevention and Intervention School Plan  REPORT: Safe Schools Incident Report  DOCUMENT: Hearing Before the Student Discipline Committee Guidelines  LETTER: Notice of Expulsion Hearing  LETTER: Expulsion Decision - School  LETTER: Expulsion Decision - Board  DOCUMENT: Notice of Determination for Alternative Discipline to Expulsion  DOCUMENT: Notice of Determination for Alternative Discipline to Expulsion  LETTER: Notice of Non-Commission of Expulsion Infraction by Expulsion Hearing Panel  DOCUMENT: NCDSB Code of Conduct DOCUMENT: NCDSB Code of Conduct - School Template  FORM: Personal Mobile Device Medical Exemption TEMPLATE: Notice of Suspension
E-35 Inclement Weather	APE035 Inclement Weather
E-36 Emergency School Closure	APE036-1 Emergency School Closure APE036-2 Power and Water Outages in Schools
E-37 Student Mental Health
E-38 Student Concussion	APE038 Student Concussion	FORM: Student-Athlete and Parent-Guardian Review of Concussion Awareness Resources DOCUMENT: Documentation of Medical Examination FORM: Concussion Code of Conduct FORM: Quick Memory Function Assessment FORM: Return to Learn and Return to Play Activity Plan DOCUMENT: Concussion Stages Visual

H - Health & Safety
H-1 Health & Safety	APH001 Reporting of Workplace Injury Illness	GUIDE: CLEVR Employee Incident Reporting Process  FORM: Health and Safety Concern DOCUMENT: Incident Investigation IHSA 2022 LINK: Employee Incident Reporting
H-2 Workplace Harassment and Workplace Violence Prevention		NCDSB Workplace Harassment Prevention Program DOCUMENT: NCDSB Workplace Violence Program DOCUMENT: Workplace Harassment Violence Poster DOCUMENT: Workplace Violence School Boards_A Guide to the Law
H-4 Smoke-Free Environment

P - Personnel and Employee Relations
P-1 Long-Term Leave Without Pay
P-2 Leave for Political Appointment
P-3 Indemnification of Members of the Board and Employees
P-5 Criminal Background Checks and Offence Declarations	APP005 Criminal Background Checks and Offence Declarations APP005 Criminal Background Checks and Offence Declarations	FORM: Offence Declaration
P-6 Hiring - Conflict of Interest
P-7 Performance Appraisals	APP007-1 Performance Appraisals (New Teachers) APP007-2 Performance Appraisals (Experienced Teachers) APP007-3 Performance Appraisals (Non-Teaching Staff) APP007-4 Performance Appraisals (Principals and Vice-Principals) APP007-5 Performance Appraisals (Supervisory Officers) APP007-6 Probationary Period Evaluation APP007-7 Long Term Occasional (LTO) Teacher Evaluation	DOCUMENT: Areas for Discussion at Review Meeting  DOCUMENT: Description of Core Competencies (Non-Teaching)  TEMPLATE: Improvement Plan (Non-Teaching)  REPORT: LTO Teacher Evaluation   TEMPLATE: Performance Appraisal Summative Report (Managers, Supervisors and Leads))  TEMPLATE: Performance Appraisal Summative Report (Non-Teaching)  TEMPLATE: Probationary Period Evaluation
P-8 Progressive Discipline of Employees	APP008 Progressive Discipline
P-9 Recruitment and Selection	APP009 Recruitment and Selection	FORM: Application for Certified Occasional Teaching DOCUMENT: Composition of Interview Teams DOCUMENT: NCDSB Faith Reference Portfolio FORM: Pastoral Reference
P-10 Principal and Vice-Principal Transfers	APP010 Principal and Vice-Principal Transfers	TEMPLATE: Principal Profile DOCUMENT: Principal Profile Reference Document
P-12 NCDSB Staff Uniforms
P-13 Employee Support Program
P-16 Resolution of Complaints	APP016 Resolution of Complaints	FORM: Resolution of Complaints
P-17 Employee Travel for Board Business
P-18 Line of Responsibility
P-19 Right to Disconnect from Work	APP019 Right to Disconnect from Work